Minutes of the Graduate Committee

CALIFORNIA STATE UNIVERSITY, FRESNO
5240 N. JACKSON AVENUE, M/S UC43
Fresno, California 93740–8023

Office of the Academic Senate
Ext. 8–2743

January 22, 2008
Members Present: M. Perez (Chair), S. Brown–Welty, T. Dull,
G. Kriehn, N. Mahalik, T. Skeen, R. Yazdipour,
Z. Wang, M. Wilson.
Members Absent: D. Dickerson (excused), C Barnes (Student).
Visitors: A. Hernandez, M. Shears.

The meeting was called to order by Chair Perez at 2:00 p.m. in the
University Center, Room #203.

  1. Minutes: MSC to approve the Minutes of 12/4/07.
  2. Agenda: MSC to approve the Agenda as distributed.
  3. Communications and Announcements.
    None.
  4. Graduate Admissions – Time Certain 2:15.
    M. Shears and A. Hernandez visited the committee to discuss
    issues regarding the graduate admissions process. Among the
    issues discussed at the meeting were:
    a. The chair expressed his appreciation to Ms. Shears for her
    willingness to work with graduate coordinators.
    b. The committee expressed its concern about the cumbersome
    online admission process and stated its desire to have the
    process simplified and streamlined. The current system of
    accessing the scanned graduate transcripts, for example, is
    inefficient and time consuming. M. Shears and A. Hernandez
    agree. Andy reported that some changes to the process have
    been implemented and will be available for the fall 2008
    admissions.
    c. The committee expressed its concern with the quality of
    transcripts available through the STARS system. A
    discussion ensured which resulted in a consensus that a
    PDF system whereby all documents would be scanned into
    PDF files and made readily available to graduate
    coordinators. Shears states that they are possibly “on the
    brink” of such a system, but contractual concerns with the
    current vendor are inhibiting change.
    d. The committee also expressed concern that graduate
    students currently have to reapply for admission if they sit
    out a semester. M. Shears stated that any long term changes
    would have to go through the office of Associate Vice
    President for Enrollment Services B. Vinovrski.

MSC to adjourn at 2:55 p.m.

The next scheduled meeting of the Graduate Committee is Tuesday,
January 29, 2008 at 2:00 p.m. in the University Center, Room #203.

Agenda.

  1. Approval of Minutes 1/22/08.
  2. Approval of the Agenda.
  3. Communications and Announcements.
  4. Discussion of International Graduate Admissions.

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