Minutes of the Academic Information Technology

CALIFORNIA STATE UNIVERSITY, FRESNO
5240 N. Maple, M/S TA 43
Fresno, California 93740-8027
Office of the Academic Senate
Ext. 8-2743

Members Present: O. Benavides, B. Auernheimer, R. Boes, J. Cagle, D. Martin, K. Moffitt, E. Nelson, M. Bach, S. Seepersad

Absent: L. Newlander, D. Nef, P. Newell, R. Parker.

The meeting was called to order by Chair Otto Benavides at 1:10 p.m. in the Education Building room # 316.

  1. Minutes. MSC to approve the Minutes of December 7, 2009.

  2. Agenda. MSC to approve the Agenda.

  3. Communications and Announcements.

    There were none.

  4. ITS Updates - Rich Boes.

    Richard Boes gave an update on the topic of “IT Organization.” A plan is being developed, but is not completed. A survey was done of IT technical staff and a flow chart was created. There are three sections: data gathering, analysis and negotiation of interpretations (with major stakeholders), and final plan (to be shared with various consultative bodies). Boes and Auernheimer are now sharing the analysis with the stakeholders (e.g., deans). Boes responded to questions from committee members. ITS will continue to report to the Provost. In the model there are some split responsibilities—facilitating and coordinating to meet the needs of the school. [See Appendix for flow chart v. 1.1 of the IT reorganization process being followed.]

    A question was asked about Active Directory relative to the Macs. The response was that it works fine.

    A question was asked about the rejected SPAM-filtering messages. Could the rejected SPAM messages be inspected by a user and retrieved?

  5. Digital Campus Updates - Brent Auernheimer.

    Brent Auernheimer reported on the Teaching with Technology Conference (held the day before classes started). Feedback has been favorable. The Provost is attempted to facilitate creation of one online degree program per college/school by the end of this year. He distributed a thinkpiece essay he wrote: “F2F to

  6. Studio A, Mass Communications - Don Priest.

    Don Priest spoke about issues related to CMAC (Community Media Access Collaborative). There is no public access channel in Fresno. Issues were discussed, including costs for equipment, location in various locations, role of CMAC related to Mass Communication-Journalism’s curriculum, management (community access vs. university interests), personnel for management, parking, how to fund necessary renovations of the Speech Arts Building (e.g., for accessibility requirements—bathrooms, etc.), etc.

    Otto Benavides suggested that a task group meet to discuss these issues and propose a path to solution that would benefit the MCJ curriculum needs. The group will include Otto, Brent, and Richard and Don Priest.

MSC to adjourn at 2:30 p.m.

John A. Cagle
See Appendix next page

Flow chart for the Information Technology Reorganization Plan showing data collection and organizational alignment phases.

Data Collection Phase

Interview, dialogue and consultation with existing management & staff

Proposed timeline: November 2 – November 12

Information Technology

ITS Service Model
CIS Web Service Model
Video Production & Photo Service Model
Reorganization Plan

  • Consult with VP, Deans, Assoc Deans, & Mgrs regarding survey
  • Develop generic Position Descriptions (PDs)
  • Develop detailed Position Descriptions (PDs)
  • HR action based on CSU Classification Standards
  • Survey all IT related positions
  • Survey results gathered and analyzed by ITS,CIS,TLT Directors and HR
  • Consult with Deans, Assoc. Deans & Mgrs regarding survey findings
  • PDs developed based on service models and feedback from staff
  • Process includes consultation with VPs, Deans, Assoc. Deans, and Mgrs
  • Identify unique positions and specialty areas

Organizational Alignment & Implementation Phase

Consult with Deans, Mgrs, HR, etc to align organizational design elements and implementation plan

Proposed timeline: January 2010

  • Implementation
  • President / Cabinet
  • Finalize Plan
  • Consult with VP, Deans, Assoc Deans, & Mgrs on implementation plan

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