Instructions for Faculty

 

Instructor Training Materials

SmartEvals Overview - Instructor Training Video (covers emailing students, setting up thank you notes, adding your photo, generating QR codes, previewing evaluations, selecting questions, viewing reports, and using the custom reporting features.)

How to Select Questions and Opt Out (PDF)

Using the SmartEvals Custom Report (PDF)

 

Deans and Department Chair Training Materials

Checking Instructor Opt-outs

You can view a list of classes where instructors have submitted an opt-out up until the opt-out deadline. Please review this list and notify any instructors if they need to make changes before the deadline. To view the list:

• Log in to SmartEvals
• Click “Preview Evaluations”
• Select “All Classes.” You will then see the date and time each instructor submitted their opt-out request on the "Opt Out Date" column. 

 

Accessing Reports as a Department Chair

If a department chair changes, whether on a permanent or interim basis, the dean must notify fssri@mail.fresnostate.edu to ensure the appropriate individuals have access to department reports.

 

Downloading Instructor Reports for Personnel Files

• Log in to SmartEvals
• Click on "Reports" from the top menu
• Select "Download PDF Reports"
• You may see a PDF preview. Click "Continue"
• Select "This past semester"
• Check the box next to "For multiple reports, use separate PDFs for each report"
• Check the box to select "All"
• Click "Download reports" (It may take a while for them to generate/download)

 

Reviewing Response Rates

Department chairs also have a number of options to pull and view a response rate report.  If they want to view the response rate for each course individually, they can do so by following the steps below:
1.  Log in to SmartEvals
2.  Hover over Reports and select Survey Results from the dropdown
3.  Select Class-by-Call Reports from the module on the left
4.  Select the year from the middle module and college from the module on the right
5.  The Pct column shows the response rate for each course
6.  Click the Customize button in the upper right-hand corner to add or remove additional columns 
7.  Use the Export button (arrow in a box) in the top left corner of the screen to export the report 

Using the response rate wizard, department chairs can also view response rates for all years, broken down by subject, modality, type, and department.  This report also includes a line graph charting the response rate for each year. I have included steps below:
1.  Log in to SmartEvals
2.  Hover over Reports and select Response Rates from the dropdown
3.  Select Released Classes from the module on the left and the college from the module on the right
4.  This report will give you the response rate for each subject, modality, type and department for each year
5.  If you scroll to the bottom of the screen, you will see a line graph charting the response rate for each year

Department chairs can view aggregated response rates for each instructor as well, by following the steps below.
1.  Log in to SmartEvals
2.  Hover over Reports and select Survey Results from the dropdown
3.  Select Instructor Totals from the module on the left and year from the middle module
4.  Click the Customize button in the upper right-hand corner to add or remove additional columns 
5.  Use the Export button (arrow in a box) in the top left corner of the screen to export the report