Minutes, University Budget Committee

CALIFORNIA STATE UNIVERSITY, FRESNO
5240 North Jackson, M/S UC43
Fresno, California 93740–8023
Office of the Academic Senate
Ext. 8–2743

October 3, 2007

Members Present: J. Kus (Chair), J. Constable, W. Fasse, A. Parham, J. Parks, T. Wielicki.

Members Absent: P. Trueblood (excused).

Visitors: C. Moffitt, J. Waayers.

The meeting was called to order by Chair Kus at 2:25 p.m. in the University Center, Room #203.

1. Minutes. MSC to approve the Minutes of 9/26/07.
2. Agenda. MSC to approve the Agenda as distributed.
3. Communications and Announcements.
   1. T. Wielicki has agreed to serve as the Budget Committee's
      representative on the “Chargeback” Committee.
   2. N. Bengiamin was announced as the newest member of the
      Budget Committee.
4. New Business.
   There was none.
5. Limited Scope and Financial Statements, Matching Gifts.
   C. Moffitt was introduced to the committee as the new Associate
   Vice President for Financial Services. He brought two items to the
   attention of the committee:
   First, the fact that the audit for 2006–07 will be of limited scope
   rather than the full scope audit that had been carried out by
   KPMG in previous years. The main result of this is that we will not
   receive the “opinion” letter from the accounting firm. A related
   issue was related to the lack of experience on the part of the
   individuals from KPMG who were on campus conducting the
   audit.
   The second item discussed by C. Moffitt concerned questions
   related to the “Matching Gifts” issue that developed last Academic
   Year. At present, reviewers are concentrating on the 18 firms that
   each contributed more than $45,000 in matching gift funds
   during a period of more than twenty years. One issue is that more
   than half of these firms used an outside agency (“Easymatch”) to
   handle their matching gift programs, thus making direct contact
   with the donor firms more difficult. The current estimate is that
   about $700,000 may need to be “redirected” as a result of this
   review. C. Moffitt discussed accounting issues related to how the
   liability for these funds should be handled during the period of the
   review; he indicated that proper accounting reports have been
   prepared allocating this liability. A wide&ranging discussion took
   place.
6. 2007–08 Budget Allocations and Instructions.
   C. Moffitt briefly discussed this report that had been distributed
   to the committee last week.
7. Academic Budget for AY 2007–08.
   The committee discussed the draft of a memo to the Provost that
   had been circulated by email during the past week. Email
   comments by several members of the committee were noted and
   the revisions made by P. Trueblood were discussed. Several
   additional revisions were made. After discussion, it was approved.
   MSC to forward the revised memo to the Provost Echeverria.
8. Budget Committee Agenda for AY 2007–08.
   Postponed to next meeting.

MSC to adjourn at 4:40 p.m.

The next scheduled meeting of the University Budget Committee will be Wednesday, October 17, 2007 at 3:15 p.m. in the University Center, Room #203.

Agenda.

1. Approval of the Minutes of 10/3/2007.
2. Approval of the Agenda.
3. Communications and Announcements.
4. New Business.
5. University Budget Committee Agenda for AY 2007–08.

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