Minutes of the Academic Information Technology

CALIFORNIA STATE UNIVERSITY, FRESNO
5240 N. Jackson Avenue, M/S UC43
Fresno, California 93740-8023
Office of the Academic Senate
Ext. 8-2743

December 8, 2008

Members Present: O. Benavides (Chair), B. Auernheimer, R. Boes, J. Cagle, L. Harding, D. Martin, K. Moffitt, D. Nef, E. Nelson, R. Parker, S. Seepersad.

Members Absent: R. Amarasinghe, M. Bach, P. Newell, L. Newlander, C. Won.

The meeting was called to order by Chair Otto Benavides at 1:10 p.m. in the Education Building room # 316.

  1. Minutes. MSC to approve the Minutes of November 10, 2008.
    The approval of the Minutes of November 10, 2008, was postponed.
    [n.b.: There was no quorum for the November 24, 2008, meeting.]
  2. Agenda. MSC to approve the Agenda as distributed.
  3. Communications and Announcements.
    The campus Web Summit is on Friday, December 12th, from 8 a.m.
    to 4 p.m.
    R. Boes said we will have an Info Security audit on January 20 for
    about six weeks. Information about this process will be made
    available when we learn about it.
    The roadmaps project in CIS is under development.
  4. Discussion of Security Documents — R. Boes.
    The security committee has to compile campus comments on the
    CSU security policies drafts by March. R. Boes shared some of the
    comments received so far on the acceptable use document and the
    security policy draft, and he offered explanatory comments. One
    issue concerns the broad scope of these documents, e.g., applying
    to all. R. Boes, R. Parker, and K. Moffitt are three Academic
    Information Technology (AIT) members on this security policy
    review committee.
    O. Benavides suggested involving AIT members via email to gather
    comments and suggestions. R. Boes said that January 16th the
    review committee will finish a draft response and will then share
    that with AIT Committee. On January 29th this draft will be
    submitted to President Welty. Comments and suggestions will
    need to happen in the two week period between the 16th and the
    29th.
  5. Laptop Refresh Report — R. Parker, K. Moffitt, and S. Seepersad.
    There was a 12 point list in minutes of October 20th and R. Boes
    gave some informational responses to them, with comments from
    and interaction with the members: [list reproduced here]
    1. Publicize the data levels and data security policy (see note
      below).
    2. More intense public education regarding the need for data
      security.
    3. Creation of a secure partition on all university notebooks
      and education/help on how to use it.
    4. Encrypting all flash drives, external USB drives, and other
      portable storage — when those are likely to be used for
      sensitive data storage.
    5. Consider recommending an encryption program like
      Truecrypt or something equivalent.
    6. Consider a hardware solution for encryption instead of a
      software solution.
    7. Automatic backup (when re-docking and at regular interval).
    8. Labeling all portable devices with a business card or label
      with contact information on owner.
    9. Password protecting Word, Excel, Access, etc… files that
      have confidential information.
    10. Cable locks for laptops in offices.
    11. Always lock office door.
    12. All encryption passwords need to be escrowed somewhere.
  6. (Discussion of) Topics for Spring 2009.
    Laptop refresh plan for 2009-10
    Learning Management Systems
    Ric Classen and Louis Searlas on CIS Roadmaps
    New Phone System
    Accessible Technology Initiative
    Student Technology Survey Report (from Fall 2008)
    Classroom Services
    Cost effectiveness via technology: ways to share the technology
    among departments
    Software licenses [Chip Hancock and Terry Garvin]
    New Library technology plans
    Outsourcing email (e.g., Google)
    The problem of making students and faculty aware of the software
    was discussed.

MSC to adjourn at 2:30 p.m.

The next scheduled meeting of the Academic Information Technology
Committee (AIT) will be on Monday, Feburary 9, 2009 at 1:00 p.m. in the
Education Building #316.

Agenda.

  1. Approval of the Minutes of 12/08/08.
  2. Approval of the Agenda.
  3. Communications and Announcements.
  4. (APM 206) Interim Policies and Procedures on Technology-Mediated
    Courses.
  5. CSUF Web Site Development Laptop Refresh Plan Report —
    B. Auernheimer.
  6. ATAC and LMS Future Group update — O. Benavides.
  7. New Phone System.
  8. Old Business.
  9. New Business.

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