Minutes of the University Budget Committee

CALIFORNIA STATE UNIVERSITY, FRESNO
5240 N. Jackson Avenue, M/S UC 43
Fresno, California 93740-8023
Office of the Academic Senate
Ext. 8-2743

November 5, 2008

Members Present: J. Kus (Chair), N. Bengiamin, J. Constable,
J. Hironaka-Juteau, E. Junn, A. Parham, J. Parks,
T. Wielicki.

Members Absent: None.

Visitors: M. Botwin, J. Echeverria, J. Waayers.

The meeting was called to order by Chair Kus at 3:17 p.m. in the University
Center # 203.

  1. Minutes. MSC to approve the Minutes of 10/22/2008 as amended:
    Correction to spelling of J. Hironaka-Juteau in two places.
  2. Agenda. MSC to approve the Agenda as amended:
    Begin the meeting immediately with item #5 to accommodate
    Provost Echeverria’s schedule. In these minutes, item #5 is
    listed in the original order of the agenda.
  3. Communications and Announcements.
    1. Chair J. Kus and A. Parham updated the committee on several
      items related to Advancement and the Capital Campaign, based on
      discussion at the Advancement Committee meeting that took place
      on 11/4/08. A wide-ranging discussion ensued.
    2. A memo to Chair J. Kus, from M. Caldwell, Vice Chair of the
      Academic Senate, dated 11/3/08, regarding the Interim Policy on
      Allocation of Instructional Administrative Positions (APM 355) was
      received. It was noted that this interim policy has been in place for
      more than twenty-five years. Agenda item for 11/12/08.
    3. Several members of the University Budget Committee (UBC)
      reported on the most recent meeting of the ad hoc subcommittee
      that is reviewing several aspects of the new budget model. The
      members of this committee will continue to update the rest
      of the UBC as appropriate.
  4. New Business.
    There was none.
  5. Update on AY 2008-09 Budget.
    Provost Echeverria visited with the committee to provide an update on this
    year’s budget, with special focus on the recent and anticipated budget
    cuts. She distributed a spreadsheet that laid out the sources of the
    approximately $700,000 from Academic Affairs that made up part of the
    “first cut” of $1.7 million (previously announced). It was noted that none of
    the funds in this reduction had been previously allocated to the colleges
    and schools. She then focused on possible sources of funds for a “second
    cut” that might be necessary if additional budget reductions are mandated
    by the state. Clearly, any such future cuts will not be made until after the
    special session of the legislature that is being called by the governor.
    However, prudent planning suggests that sources of funds be identified
    as early as possible to reduce budget disruptions. Therefore, Provost
    Echeverria, in consultation with her staff and the deans, has identified
    approximately $1.3 million dollars that might be used to meet a “second
    cut” -- this amount representing the Academic Affairs portion of any
    campus reduction. Approximately half of this money will come from “carry
    over” monies held by the individual colleges and schools; the remainder
    will come from a wide range of offices and programs within Academic
    Affairs. It was noted that there are no current plans to reduce the number
    of courses or instructors for the Spring 09 semester. A wide ranging
    discussion of the budget problems facing the state and the campus
    ensued.
  6. Committee Agenda for AY 2008-09.
    Postponed to next meeting.

MSC to adjourn at 4:33 p.m.

The next scheduled meeting of the University Budget Committee will be
Wednesday, November 12, 2008 at 3:15 p.m. in the University Center # 203

Agenda.

  1. Approval of the Minutes of 11/5/2008.
  2. Approval of the Agenda.
  3. Communications and Announcements
  4. New Business.
  5. (APM 355) Interim Policy on Allocation of Administrative Positions.
  6. Update on AY 2008-09 Budget.

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