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Faculty Affairs

Conducting Faculty Searches 

2020-2021 Steps to open a Tenure Track Search

  1. Approved Search - approved by the Provost and your Dean.
  2. Elect a committee in the Department.
  3. Visit Faculty Affair's Zoom office hours to schedule training and to be assigned an EEOD.
  4. If pertienent, complete training may be requred with the AVP for Faculty Affairs
     - During training, select a communication representative (PageUp processes) to manage the applicant's communications.
  5. Create a recruitment plan including an estimated timeline for review, telephone interviews, and in-person interviews.
  6. After the consultation, submit your final draft word document to dvolpp@csufresno.edu to initiate recruitment for online approvals.
  7. Search is opened and posted on standard sites - Higher Ed Jobs, Inside Higher Ed, Chronicle online, and various diversity postings.
    - A confirmation email from JobElephant will be sent as well as suggestions for additional postings.  You may request additional postings through JobElephant at this time.

Resources for the Search Committee

  • Procedures for Recruiting Tenure-Track Faculty (Word)  (PDF) - Last updated September 2016
  • EEO Designee List - Maintained by Faculty Affairs.  Call 278-3027 for assistance in finding an EEOD or Substitute.
  • Minority Serving Institutions (Excel) - Last updated June 2015
  • Instructions: Navigating The College Blue Book (PDF)
  • Standard Advertising - Posted by Faculty Affairs (PDF) - Last updated June 2016

 Creating and Posting the Vacancy Announcement

  • New Version of the Sample Vacancy (Word) 09/12/2018
  • New Version of edit fields of vacancy (Word) 09/12/2018
  • Background Check Questionnaire Form (PDF)
  • Authorized Committee Members Form (PDF) (for Lecturers and Unit 11 vacancy requests only)

Reviewing Applicant Information

On-Campus Visit and Applicant Nomination Forms

  • Candidate Evaluation Rubric (Excel) - Last updated June 2014
  • Sample Candidate Evaluation Spreadsheet (Excel) - Last updated March 2015
  • Reference Check Form (PDF
  • On-Campus Visit Form (PDF) - Last updated Oct 2019
  • Recruitment Summary Form (Word) - Last updated March 2015 
  • Department Nomination Form (PDF) - Last updated Oct 2018
  • Dean Nomination Form (PDF) - Last updated Nov 2014

Academic Policies Related to Searches

Faculty Search and Appointment

Policies and Procedures

Please refer to the relevant personnel sections within the Academic Policy Manual (APM). Searches for 2009-2010 will be opened and processed through e-Recruit, please call Academic Personnel to schedule training for your search committee and deparatment.

Faculty recruitment guidelines, procedures and forms relating to funding, interview expenses and moving allowances are available from Academic Resources.

Search Resources

  • Procedures for Recruiting Tenure-Track Faculty (Word)  (PDF) - Last updated September 2016
  • EEO Designee List (PDF) - Last updated September 2017
  • EEO Designees List (PDF) - from HR last updated 9/28/2016
  • Minority Serving Institutions (Excel) - Last updated June 2015
  • Instructions: Navigating The College Blue Book (PDF)
  • Standard Advertising - Posted by Faculty Affairs (PDF) - Last updated June 2016

Process and Guidelines

Creating and Posting the Vacancy Announcement

1. Search Chair submits Job Announcement to Provost for approval.

  • Sample Vacancy Announcement (Word) - Last updated October 2017

2. Provost approves. Faculty Affairs requests and updates position number for Department to create and submit a Recruitment Request.

  • eRecruit - Recruitment Request Guide and Screen Shots (PDF) - Last updated June 2017
  • Background Check Questionnaire Form (PDF)

3. The request will go through Faculty Affairs, Department Dean and after final approval, Faculty Affairs will post to eRecruit.

On-Campus and Notification Forms

On-Campus Forms

  • Candidate Evaluation Rubric (Excel) - Last updated June 2014
  • Sample Candidate Evaluation Spreadsheet (Excel) - March  2015
  • Reference Check Form (PDF) - Last updated 2020
  • On-Campus Visit Form (PDF) - Last updated November 2019
  • Recruitment Summary Form (Word) - Last updated March 2015

 Nomination Forms

  • Department Nomination Form (PDF) - Last updated Oct 2018
  • Dean Nomination Form (PDF) - Last updated Dec 2019