• Policy on Temporary Faculty APM 306
• CBA Article 12 Appointments
• CBA Appendix F - Entitlement and 3 year calculations
• Academic Policy Manual

Procedures for Temporary Faculty job announcements in CHRS Recruiting (under construction)

• OFA ToolKit (for Chairs and DAAs)
  • Job Request and Job postings 
  • Hiring a New Temporary Faculty - New Temporary Faculty Appointment Nomination Form (template in Adobe Sign)

 Salary Payment

• Salary Schedule (opens in New Window to Faculty Affairs>Current/Prospective Faculty>Salary Schedules>Lecturers)
• Pay Calendars (opens in New Window to Payroll website)
• Pay Schedule: AY Lecturers are salaried positions and receive six pay warrants for each semester assignment.

Other Pay related resources:

• Full-Time Temporary Faculty Additional Unit (16th unit) (Instructions in OFA ToolKit, template in Adobe Sign)
• Range Elevation (opens link under Salary Programs)
• Benefits Information:
  • Temporary Faculty Benefits Eligibility Information (PDF) (revised Oct 2017)
  • Benefits (opens in New Window to Payroll website)

Temporary Faculty are subject to evaluations. Please review APM 306 and pertinent department policies.

CBA 38.48

Link to submit interest to return (in progress)

 CalStateTEACH website

Teaching Associates are given work assignments that primarily involve classroom and laboratory instruction. Responsibility for preparing course materials and administering the course is vested in the TA under the direct supervision of a faculty member.

Teaching Associates may serve a maximum of twenty (20) hours per week. Work Assignments are to be closely associated with their program of study or the academic department in which they are enrolled. Teaching Associates appointed for less than half-time may be appointed concurrently in another student classification, up to a combined total of approximately 20 hours per week.

• Policy on Teaching Associates APM 311
• U11 Collective Bargaining Agreement
• Classification Standards

Job Announcements for TA's will be posted to the Careers Page at https://careers.fresnostate.edu/en-us/listing/

• Procedures for Creating a Job Announcement (available in OFA ToolKit)
• Procedures for Hiring NEW TA's (instructions available in OFA ToolKit)

Duties Form - Required for ALL Unit 11 Employees

• Duties Form: Template in Adobe SIgn and instructions in OFA ToolKit,

If a student has not worked in as an employee with Fresno State, the appointment will be a NEW Hire. Submit all required and Faculty Affairs will reach out for a Payroll Intake Session.

New Hires are also considered changing positions and will require a New Hire Payroll Intake Session:

• (a) ISA --> TA;
• (b) ISA --> GA;
• (c) GA --> TA 

TAs, GAs, and ISAs may be hired at any salary within the appropriate range on the salary schedule. 

• Salary Schedule 2354 (CalState website)
• Salary Schedule to Faculty Affairs
• Pay Calendars
• Pay Schedule: AY TA’s are salaried positions and receive six pay warrants for each semester assignment.

Returning TA's: no break, or one semester break (Fall) (Spring)

Rehire TA's: If a TA has had a break for 2-semesters or more in all ASE positions, the TA will be a NEW hire.

Graduate Assistants provide non-teaching assistance to faculty members with work assignments that may involve supervising students, research for a supervising faculty member, and the evaluation of student work and examinations.

Graduate Assistants are limited to a maximum of 20 hours per week of total employment while the student is enrolled in classes. Graduate Assistants employed for less than 20 hours per week may be appointed concurrently in another student classification up to a combined total of approximately 20 hours per week.

• Policy on Graduate Assistants APM 312
• U11 Collective Bargaining Agreement
• Classification Standards

 

Job Announcements for TA's will be posted to the Careers Page at https://careers.fresnostate.edu/en-us/listing/

• Procedures for Creating a Job Announcement (available in OFA ToolKit)
• Procedures for Hiring NEW GA's (instructions available in OFA ToolKit)

Duties Form - Required for ALL Unit 11 Employees

• Duties Form: Template in Adobe SIgn and instructions in OFA ToolKit.

If a student has not worked in as an employee with Fresno State, the appointment will be a NEW Hire. Submit all required and Faculty Affairs will reach out for a Payroll Intake Session.

New Hires are also considered changing positions and will require a New Hire Payroll Intake Session:

• (a) ISA --> TA;
• (b) ISA --> GA;
• (c) GA --> TA

• Salary Schedule 2355 (CalState website)
• Salary Schedule to Faculty Affairs
• Pay Calendars
• Pay Schedule: GA’s are salaried positions and receive five pay warrants for each semester appointment (Fall: Sept, Oct, Nov, Dec, Jan; Spring: Feb, Mar, Apr, May, Jun). Monthly GA’s (2325) are paid monthly based on length of employment.

Returning GA's: no break, or one semester break (Fall) (Spring)

Rehire GA's: If a GA has had a break for 2-semesters or more in all ASE positions, the GA will be a NEW hire.

Instructional Student Assistants have working assignments that may involve tutoring, advising, and/or grading.

Instructional Student Assistants are limited to a maximum of 20 hours per week of total employment while the student is enrolled in classes. Instructional Student Assistants employed for less than 20 hours per week may be appointed concurrently in another student classification up to a combined total of approximately 20 hours per week.

• U11 Collective Bargaining Agreement
• Classification Standards

 

Job Announcements for ISA's will be posted to the Careers Page at https://careers.fresnostate.edu/en-us/listing/

• Procedures for Creating a Job Announcement (available in OFA ToolKit)
• Procedures for Hiring NEW ISA's (instructions available in OFA ToolKit)

Duties Form - Required for ALL Unit 11 Employees

• Duties Form: Template in Adobe SIgn and instructions in OFA ToolKit

If a student has not worked in as an employee with Fresno State, the appointment will be a NEW Hire. Submit all required forms and Faculty Affairs will reach out for a Payroll Intake Session.

New Hires are also considered changing positions and will require a New Hire Payroll Intake Session:

• (a) ISA --> TA;
• (b) ISA --> GA;
• (c) GA --> TA 

• Salary Schedule 1150 (CalState website)
• Salary Schedule to Faculty Affairs
• Pay Calendars
• Pay Schedule: ISA’s are positive pay positions, paid for hours worked. ISA’s receive their pay warrants on the dates as noted on the University Payroll Calendar, usually the 15^th day of the month. See Time Entry content.

 ISAs are appointed for a selected amount of time and are paid on a monthly basis during the period of employment. 

A Timesheet must be completed by the last day of each month. This timesheet is accessed through MyFresnoState.

Time Entry Guide is located on HR website (PDF) 

 The CBA at Article 20.8 allows faculty to substitute for colleagues for periods of short duration on a voluntary basis, and this practice is often used when the absence entails only a limited number of classes and involves modest amounts of preparation for the faculty member doing the substituting.  The CBA requires prior approval of the program chair for such arrangements.

 Because the University currently receives no separate allocation to pay for substitutes, funds for this purpose are normally drawn from part-time faculty funds in the Program in which the substitute is hired.  For substitutions of short duration (the CBA refers to normally 20 or fewer days), faculty are to be compensated at the hourly rate on the current salary schedule for class code 2356.

 

1. Workload reduction in subsequent semester

For periods in excess of 20 days, the CBA states that compensation is to be in the form of a workload reduction, given as soon as is practicable (e.g., a faculty member who substituted for a colleague for most of the semester in a 3-unit class might be given a 3-unit reduction in workload the following semester in the same academic year).  This must done in consultation with the affected Faculty member and memorialized in writing by both the faculty member and the Dean.  In the event the substitute is not returning, compensation would be required at the time of separation.  Article 12.29(d) of Unit 3 (Faculty) Collective Bargaining Agreement (CBA) provides additional information regarding workload reduction for temporary faculty assigned work in excess of 15 wtu. 

 2. Replacements

When it is not known at the time of appointment whether or not a regular faculty member will be returning or when the faculty member is returning from his/her absence and the duration is within a 20 days, the replacement may initially be hired as a substitute and paid at the appropriate Lecture rate of pay under job code 2356.

If the appointment is known to be of a longer duration (normally in excess of 20 days), a temporary lecturer appointment may be processed for the substitute employee which may be a late start/early term appointment offer for the applicable Academic days or may cover the full Academic Year. 

1. Offer to current Tenured/Tenure Track (T/T-T) or Lecturers  

2. If a certain expertise is required which is only available from a current Tenure/Tenure Track (T/T-T) faculty member, the T/T-T faculty member may be released from part of his/her assigned classes to cover the needed class, and a "substitute" for his/her vacated class may be appointed

3. Hire qualified temporary faculty outside the department, using the normal process and forms for temporary lecturer appointments. follow instructions to submit new hire application.

•  Full-Time faculty members (whether tenured, probationary, or temporary) are exempt employees and are not eligible for substitute pay; they cannot go over 1.0 timebase (see CBA, Article 36.5 below).

•  Part-Time Lecturers (Job Code 2356)

The Substitute Pay form is a template in docusign "OFA - Substitute Pay Form." Please contact Faculty Affairs if you need assistance in completing the form or have any questions on when to use.

Substitute faculty are paid for actual hours worked in the classroom: the hourly rate includes: contact hours with students, normal office hours, grading time and prep time in relation to the course(s) taught.  

Temporary Faculty Salary Schedule